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Tips for Maintaining and Cleaning Your POS Equipment

by Marketing Volcora 12 Oct 2023
Tips for Maintaining and Cleaning Your POS Equipment

In the fast-paced retail environment, POS equipment – from terminals and receipt printers to barcode scanners and cash drawers – is subjected to constant use, making regular maintenance and cleaning paramount for optimum functionality. Well-maintained POS hardware from reputable brands like Volcora not only ensures longevity but also facilitates a seamless customer experience. Let’s delve into some practical tips for maintaining your POS equipment.

Regular Cleaning to Avoid Malfunctions

Dust and dirt can accumulate within your POS systems, leading to malfunctions and impaired performance. Regular cleaning using appropriate tools is essential to prevent such issues. For instance, your Volcora Cash Drawer should be free from debris to ensure smooth transactions.

Handling Receipt Printers with Care

Receipt printers, like those from Volcora, require gentle and meticulous care. Always ensure to utilize the correct type of paper and clean the printer heads periodically to prevent jams and maintain clarity in printouts.

Optimum Care for Barcode Scanners

A misreading by a barcode scanner could lead to checkout delays. Ensure the scanner's lens is kept clean and clear from fingerprints and dust. Also, routinely check the cable connections and software to ensure peak performance.

Maintaining POS Terminals

To maintain the longevity of your POS terminals, ensure to keep them free from spills and regularly update the software. The touchscreens should be cleaned with suitable cleaners to maintain visibility and responsiveness.

Ensuring Software is Up-to-date

Aside from the physical aspects, ensure your POS software is consistently updated. This not only enhances security but also ensures compatibility with evolving hardware and payment methods.

Scheduled Professional Maintenance

Periodic professional check-ups, particularly for crucial hardware like Volcora Terminals, can preemptively identify and rectify potential issues, avoiding unexpected breakdowns during business hours.

Provide Staff Adequate Training

Equip your staff with knowledge on using and maintaining the POS systems. Understanding the basic care of equipment, from handling a Volcora Receipt Printer to managing transactions via Volcora Cloud POS, can prevent mishaps and enhance equipment longevity.

Develop a Maintenance Routine

Formulating a routine for POS maintenance – which involves cleaning, updating software, and professional check-ups – is pivotal. A well-maintained POS system not only reduces the likelihood of unexpected breakdowns but also ensures a smooth and efficient customer experience.


Investing time and effort into maintaining your POS equipment, whether it’s a barcode scanner or cash drawer, is indispensable in facilitating a streamlined operation in your retail space. Following these practical tips and utilizing top-tier hardware from specialists like Volcora can significantly elevate the customer experience, ensuring your business operates smoothly and efficiently at all times.


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